WYOMING
HOSPITAL ASSOCIATION

63rd ANNUAL CONVENTION

Sixty years of service to Wyoming hospitals and the patients they serve.

EXHIBITOR SHOW

WEDNESDAY, OCTOBER 1, 2008
&
THURSDAY, OCTOBER 2, 2008
Cheyenne Little America Hotel
Cheyenne, Wyoming

EXHIBITOR GUIDE | Application Form

Information - Guidelines - Contract

63rd ANNUAL WYOMING
HOSPITAL ASSOCIATION CONVENTION
October 1-2, 2008 - Cheyenne Little America Hotel

EXHIBIT FEES

The exhibit fee is $525.00 per booth. All exhibit spaces are assigned on a first-come, first-serve basis.

THE EXHIBITOR FEE INCLUDES:

Booths:

* An 8' X 10' booth

* Draped side rails and table linens

* Table and two chairs

* Listing in the convention booklet

* Two complimentary tickets to special meal functions

BOOTH SPECIFICATIONS

WHA will provide and arrange for erection of exhibit booth and uniform color draping and table linens. Each exhibit must be confined to the spatial limits (8' X 10') of its respective space. If your display is larger, you will need to purchase two exhibit spaces. Each 8' X 10' booth includes back drape and draped side rails and a draped table and two chairs. Extension cords may be required and are the exhibitor's responsibility. Any special electrical needs should be discussed with the Little America Hotel Catering Department well in advance of the exhibit show.

EXHIBIT SPECIFICS

We anticipate to have in attendance over 200 hospital decision makers, including administrators, finance directors, directors of nursing, public relations directors, personnel directors, education directors, purchasing agents, medical record directors, auxilians, social workers, central service personnel, home health managers, quality assurance managers and others. On hand will be representatives from nearly all of the 31 Wyoming community and specialty hospitals, Veterans Affairs and military hospitals.

DOOR PRIZES

The WHA will provide a door prize valued at $200 to be given away at the Awards Luncheon on Thursday at noon. To be eligible to win, registrants must participate in the exhibitor contest. Exhibitors who have their own drawing should let WHA know so that their drawing can be included during the Awards Luncheon.  

HOSPITALITY SUITES

WHA asks that those considering a hospitality suite inform WHA in advance.

EXHIBIT STORAGE

The Little America Hotel has agreed to receive freight for storage. If you will require assistance with transportation and/or storage of freight, you are responsible for making the necessary arrangements through the Sales Office at the Little America Hotel. WHA will not be responsible for your materials or equipment while exhibiting during our Convention.

ADVERTISING

Advertising in the 2008 Convention Brochure is a cost-effective way to reach attendees and increase your marketing efforts. The 8 ½" by 5 ½" brochure, included in all registration packets, will include the itinerary of meetings, educational offerings, social events, speaker biographies, and other important information. The combination of exhibiting and advertising provides the perfect opportunity to project your organization's image and show your involvement with the health care industry.

Advertising Fees:

Back outside cover 8" X 4 ½" $250

Back inside cover 8" X 4 ½" $250

Front inside cover 8" X 4 ½" $250

Full page inside 8" X 4 ½" $200

EXHIBITOR TIME SCHEDULE

Set-Up
Wednesday, October 1, 2008
8:00 a.m. - 11:00 a.m.

Exhibition Time
Wednesday, October 1, 2008
12:00 Noon - 4:30 p.m.
5:00 - 6:00 p.m.

Chairman's Reception in Exhibit Hall
Thursday, October 2, 2008
7:30 a.m. - 12:00 Noon

Dismantling
Thursday, October 2, 2008
12:00 Noon - 3:00 p.m.

We ask that you have a representative of your company be present at your booth during all of the above listed exhibition times. Please do not dismantle your booth prior to the above listed dismantling time. Many of the exhibitor activities that registrants participate in require that they visit each booth. If no one is at your booth representing your company, or if you begin to dismantle prior to 12:00 Noon, many registrants will not be able to participate in the door prize drawing

SIGNATURE SHEET

Each year, the WHA donates a door prize valued at approximately $200.00 which is given away during the Awards Luncheon on Thursday at Noon during our Convention. To be eligible to win, registrants must have the signature of participating exhibitors on the "Exhibitor Signature Sheet". Exhibitors wishing to be included on the Exhibitor Signature Sheet for the WHA Door Prize (at a cost of $10.00) are asked to complete that section of the Exhibitor Agreement.

ATTENDING WHA PROGRAMS

Exhibitors are invited and encouraged to attend any of the social events and general functions of our Convention. However, unless you are a member of one of our allied groups, we ask that you do not attend their business meetings on Wednesday afternoon. A complete packet, including a schedule for various programs will be mailed to all registered exhibitors in early September.

SPONSORING

A sponsorship will additionally give you an opportunity to show your support for Wyoming health care providers. Sponsoring is a wonderful way for your organization to gain additional notoriety from Convention attendees. Your company’s name is spotlighted during the sponsored event, and special recognition is given in Convention publications. For more information on sponsoring, please refer to the enclosed form sent with the Exhibitor Contracts.

HOTEL INFORMATION

A block of rooms has been reserved at the Little America Hotel at a discounted rate. When making reservations at the hotel, please mention that you are with the Wyoming Hospital Association Annual Meeting & Convention to receive the discounted rates.

INQUIRIES

Please direct all questions and comments to:

Rose Fishback
Wyoming Hospital Association
P.O. Box 249
Cheyenne, WY 82003
rose@wyohospitals.com
307/632-9344

Little America Hotel
2800 West Lincolnway
Cheyenne, WY 82009
800-235-6383